Terms & Conditions


PRIVACY STATEMENT IN RELATION TO THE PERSONAL DATA PROCESSING

pursuant to art. 13 of the EU Regulation No. 2016/679 (“GDPR”)


Our company, Havas Life Italy S.r.l., with registered office in Via San Vito 7, 20123 – Milan (“Company”) hereby wish to inform You that, pursuant to art. 13 of the EU Regulation No. 2016/679, “General Data Protection Regulation” (hereinafter, “GDPR”), Your personal data will be kept and processed by our Company, as data controller, for the purposes and under the conditions hereinafter specified, in compliance with the principles of lawfulness, fairness and transparency as set forth by the above mentioned GDPR.


1. Data processing purposes

The collection and processing of your personal data is carried out for the following purposes: 

a) registration, management and documentation of Your registration on the Website;

b) registration, management and documentation of Your participation to the selection “IDEE CALL FOR ABSTRACT” for the presentation of the selected clinical case during the “Meet the Expert” virtual sessions, part of the IDEE 2021-2022 program (“Event”);

c) registration, management, organization and documentation of the newsletter service and delivery of informative and marketing materials regarding the Event and any other initiative of the Company;

d) the purposes indicated in any other data collection form;

e) to respond to your requests relating to the assistance offered by the Site;

f) managing contentious procedures.

The processing of your personal data may in any case be carried out for purposes other than those set out above only after the release of information regarding such different purposes and any other relevant information, as well as after verification of the existence of a suitable legal basis for processing.


2. Category of processed data

The processing involves common data (for example, identification data, email addresses, curricular data etc.) only.


3. Methods of data processing and processing legal basis

The data processing for the above specified purposes will be performed through digital and analogic tools, electronic devices or paper, based on logical criteria aimed at pursuing the purposes for which the data were collected and comply with applicable legal obligations, in adherence with the rules of confidentiality and security provided by the GDPR and by any implementing law and provision, as well as by any national legislation and internal regulations from national legislation and internal regulation. 

Moreover, data will be processed in compliance with the principles set forth under article 5 of GDPR and with the lawfulness, fairness, transparency and accountability principles.

With regard to navigation data, the processing for the purposes above-mentioned is legitimized by the need to guarantee the navigation service (Article 6, paragraph 1, letter b, GDPR) as well as by the legitimate interest of the Data Controller to process the data relating to the Website to understand how users interact with the web platform and allow it to be im-proved (Article 6, paragraph 1, letter f, GDPR). As for the other data provided voluntarily by the user that may be processed (see point a), b), d), e), above), the legal basis of the processing is to be found in the need to execute a request of the user or to carry out pre-contractual measures adopted at the request of the same (Article 6, paragraph 1, letter b, GDPR), as well as in the legitimate interest of the Data Controller to fulfill the requests of its users (Article 6, paragraph 1, letter f, GDPR). In relation to let. c) above, the legal basis of data processing is represented by the consent pursuant to art. 6, paragraph 1, letter a, of the GDPR

In relation to the purposes referred to under letter f) of this statement, the processing of personal data is carried out based on the Company’s legitimate interest to judicially defend its rights and to manage corporate activities and operations: therefore, the legal basis of such processing is as provided by article 6, paragraph 1, letter f) of GDPR. 


4. Mandatory or optional nature of data provision and consequences in case of refusal

Data provision is mandatory for those personal data which, due to legal and/or contractual obligations, must be conferred and collected for the valid formation and performance of the contractual relationship. In all other cases you will be free to release or deny the requested data.


5. Communication and data transfer

For the above-mentioned purposes, data – or part of it – may be disclosed to: a) suppliers, partners and consultants used for the Website’s activities or for the organization and management of “IDEE 2021 – 2022 Program” and the relevant selection; b) consultants and professionals, also operating in association; c) Company’s contractors; f) subsidiaries and/or affiliated companies.

These subjects will act autonomously as “data controllers” pursuant to GDPR, subject to the release of suitable information statement pursuant to art. 14 of GDPR, unless otherwise provided by law, or as “external data processors” pursuant to article 28 of GDPR in respect to the processing carried out on behalf of the Company for the performance of outsourced activities. 

If data are transferred outside the European Union, this operation will be carried out in compliance with the conditions set out in articles 44 and following of GDPR or in the cases specifically provided by national or European Union law.


6. Data subjects’ right

At any moment you can exercise, by addressing directly to the controller as identified below, the rights set forth under articles 15 and following of GDPR and more specifically the right to access, rectify, erase or restrict the processing of your personal data, or to object to any related processing, in addition to the right to data portability, when applicable.

The request may also be sent by registered letter or e-mail to the addresses specified in the following paragraph.


7. Data retention

Any personal data collected by the Company for the above-mentioned purposes will be retained for the period of time strictly necessary to perform any processing activity for which they were originally collected or to comply with any applicable legal or regulatory obligations and for the time necessary to ensure the exercise of the rights, even judicially. The retention period will be determined by evaluating any single activity and, however, in compliance with the principles of necessity, purpose limitation, relevance, minimization and non-excessiveness as provided by GDPR.


I have read the above Privacy Statement and I freely:

• Consent

• Do not consent

to the processing of my personal data for the registration to the newsletter service and delivery of informative and marketing materials regarding the Event and any other initiative of the Company.